Posting Code:
Job Title:
Boarding Officer Ship's Agent
Seaboard Marine
Port of Miami, FL
Zip Code:

POSITION SUMMARY:                

Responsible for preparing the vessels and crew members for arrival and clearance to and from the Ports of Miami. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   



Applications out of the geographic region for this position will not be considered.




  • Marine industry related experience.
  • Experience as a Ship’s Agent.
  • Ability to communicate (read, write and speak fluently) in English.
  • Must possess a valid driver’s license and clean driving record.
  • High School Diploma or equivalent.
  • Organized individual; ability to prioritize.
  • Must be able to accurately process alpha/numeric information.
  • Well-developed interpersonal skills. Ability to establish and maintain effective working relationships with customers,
  • Vendors and fellow employees.
  • Ability to work with limited supervision, multitask and possess strong initiative.
  • Must work flexible schedule, work extended hours, holidays and weekends, as needed.
  • Must have or be able to obtain a TWIC card within 30 days of employment.



  • Bilingual (English & Spanish).




  • Clearing crew members with Federal authorities in order to enter and exit the vessels.
  • Notifies all Federal Authorities (Coast Guard and CBP) of the vessels ninety-six (96) hours prior to vessel arrival into the ports.
  • Reports if there are any stowaways or illegal contraband (i.e. drugs) to the Coast Guard.
  • Notifies vessels prior to arrival into the ports of MARSEC (Marine Security) level in effect.
  • Boards the vessels upon arrival and thereafter when needed.
  • Clears the vessels with CBP and Agriculture authorities.
  • Prepares lay orders and other related documents necessary for vessel entry into the port(s).
  • Arranges for berth, pilotage, tugs, linesmen, surveyors and other related vendors.
  • Arranges & performs crew off & on-signing and arranges medical services, delivery of spare parts, charts, shipyard services.
  • Prepares POM vessel reports (detailed inbound and southbound cargo) on a weekly basis.
  • Prepares statement of facts and other related documentation (Bs/L, Certs of Origin, NOR, etc.).
  • Generates & responds to vessel, owner/operator/chartered and other parties before and during vessels stay via phone, e-mail, telex & fax.
  • Keeps & reports daily labor working activities and cargo production operations of vessel during port stay.
  • Travels to several different port facilities to attend vessels while in port.
  • Develops a thorough and current knowledge of each port facility serviced (berth restrictions, cargo working equipment availability, labor, transport, security restrictions, etc).


  • Picking up crew members from the airport and takes them to the airport as needed.
  • Reports all injuries/incidents to authorities and takes he crew members for medical attention (hospital or local clinic).
  • Reports any oil or chemical spills on the vessels to the corresponding authorities.
  • Performs additional related duties as assigned.



  • The employee is continuously required to walk, talk and hear.
  • The employee is continuously required to read and write.
  • The employee is frequently required to stand and walk.
  • The employee is frequently required to sit.
  • The employee must occasionally lift and/or move up to 20 pounds.
  • The employee must continuously use hands to finger, handle, feel or operate objects; and reach with hands and arms.
  • The employee is frequently required to climb or balance; stoop, kneel, crouch, crawl or twist.
  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.



  • Report safety hazards
  • Immediately report incidents involving injury, illness, or property damage
  • Wear protective PPE (Personal Protective Equipment) as instructed or necessary
  • Comply with all company safety policies, procedures, and rules
  • Refuse any unsafe task or operation
  • Participate in safety meetings and training
  • Be constantly aware of their personal safety and that of their coworkers



Receives direct supervision from the Boarding/Ship’s Agent Supervisor and indirect supervision form the Department/Division Manager. Does not exercises supervision over any other staff.



  • Work is performed primarily in outdoors; exposed to changing weather (temperature & humidity) and outdoor environments, during day and night shifts.
  • The employee continuously works near moving trucks.
  • The employee is continuously exposed to dust, fumes, and airborne particles, toxic or caustic chemicals.
  • The noise level in the work environment is usually moderate to noisy.



  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
  • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.


No phone calls, please. We are an Equal Opportunity / Affirmative Action / Veteran / Disability employer.
In order to be considered for this position you must apply online by clicking here ยป
Please note: Applications outside of the geographic region for position applied will not be considered, unless otherwise noted in job posting.

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