Posting Code:
MCONCOR
Job Title:
Contract Coordinator
Division:
Seaboard Marine
Location:
Miami, FL
Department:
Contract Management
City:
Miami
State:
Florida
Zip Code:
33166


POSITION SUMMARY:                

This position assists in the review, coordination and administration of Commercial Global Tenders. An individual must demonstrate exceptional attention to detail, initiative, flexibility, and adaptability, have excellent time management skills and work under minimal supervision. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and demonstrate attention to detail and initiative. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

GEOGRAPHIC REGION:

Please note applicants out of the geographic region for position applied will not be considered.

 

QUALIFICATIONS:

Required:

  • Two (2) years of experience in traffic, pricing, customer service, rating, inside sales or related role within the ocean transportation or 3rd party logistics industry.
  • Strong internet research skills.
  • Ability to communicate at an intermediate to advanced level in English (verbal and written) in a business environment.
  • Ability to compose and prepare correspondences, reports, minutes and other written materials with accuracy and reasonable speed.
  • Intermediate Computer skills (in programs such as MS Word & Excel).
  • Strong time management, organizational skills, and proven ability to work in a fast paced office environment.
  • Must be able to prioritize, multi-task and be detail- oriented.
  • Ability to work with limited supervision and strong initiative.
  • Ability to analyze extensive and intricate service contract documents, think logically, follow procedures and guidance from Sales Management and Department manager in accordance with FMC and Company policies.
  • Ability to establish and maintain effective working relationships with customers and fellow employees.
  • The ability to respond to common inquiries relating to the areas of service assigned.
  • Ability to work extended hours, weekends, and/or holidays as needed.

Preferred:

  • Prior experience in SOS (AS400), Service Contracts, FMC Regulations and Tariff rules, Tariff Filing Systems, and Pricing/Rate structure.

 

 


DUTIES AND RESPONSIBILITIES:

Primary:

  • Ensure timely and accurate quoting for assigned tenders and requests for quotes.
  • Work with internal Tender Management tools, as well as tender assigned Portals.
  • Perform Analytical support for pricing on tenders in terms of industries, trades and customers.
  • Assist with tender opportunities and coordinate with internal stakeholders.
  • Ensure compliance with company policies, strategies, guidelines and authority levels.
  • Qualify and analyze incoming bid material against corporate Tender Management criteria
  • Simultaneously manage and monitor several tender projects according to set timelines and agreed processes.
  • Review rates to ensure accuracy, competitiveness and avoiding of errors in the pricing.
  • Act as knowledge and counseling center for local pricing and tender management units.

Secondary:

  • Participates in Pricing Management meetings as needed.
  • Prepares reports or presentations requested by the department Manager or Director, where information may be obtained from a variety of sources.
  • Fielding Contract Management telephone calls.
  • Performs administrative and office support activities. 
  • Perform additional duties as assigned.

 

PHYSICAL REQUIREMENTS:

  • The employee frequently is required to talk and/or hear. 
  • The employee is continuously required to sit.
  • The employee is occasionally required to stand and walk. 
  • The employee must occasionally lift and/or move up to 10 pounds. 
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

SAFETY REQUIREMENTS:

  • Report safety hazards.
  • Immediately report incidents involving injury, illness, or property damage.
  • Wear appropriate PPE when working at the yard.
  • Comply with corporate safety policies, procedures, and rules.
  • Refuse any unsafe task or operation.
  • Participate in safety meetings and training.
  • Be constantly aware of their personal safety and their coworkers.

 

SUPERVISION RECEIVED AND EXERCISED:

Receives direction from the Manager, Contract Management.  Does not exercise supervision over any other position.

 

CONDITIONS:

  • Indoors office.  Exposed to controlled temperature and office environment.
  • The noise level in the work environment is usually busy (many phones in open cubicles).

 

DISCLAIMER:

  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
  • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

No phone calls, please. We are an Equal Opportunity / Affirmative Action / Veteran / Disability employer.
In order to be considered for this position you must apply online by clicking here ยป
Please note: Applications outside of the geographic region for position applied will not be considered, unless otherwise noted in job posting.


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