Posting Code:
Job Title:
Payroll Coordinator
Seaboard Marine
Miami, FL
Human Resources
Zip Code:

POSITION SUMMARY:                

This position is responsible for coordinating the payroll processing, reporting, and administrative support of day-to-day payroll functions with an emphasis in compliance. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Please note applicants out of the geographic region for position applied will not be considered.




  • A minimum of two (2) years of current experience processing payroll for 200+ employees, or a combination of one (1) year of payroll and one (1) year of HR experience.
  • Must have intermediate to advanced communication skills in English in order to communicate at different levels throughout the organization and with exterior organizations, candidates, etc.
  • Must have the ability to read and write at an intermediate level in a business environment
  • Intermediate to Advanced skills in programs such as MS Word, Excel and Outlook. (must be able to learn if statements, complex formulas, vlookups, countifs, conditional formatting, and pivot tables)
  • Possess organizational and time management skills with ability to prioritize and be detail oriented
  • Possess high energy level, comfortable performing multifaceted projects in conjunction with normal activities
  • Ability to work independently with limited supervision, multitask and possess strong initiative
  • Ability to establish and maintain effective working relationships with customers, vendors and fellow employees
  • Ability to think logically, establish and follow procedures, instructions and make sound decisions
  • Ability to exercise independent judgment within established systems and procedures
  • Ability to work extended hours, holidays, and/or weekends as needed


  • Three (3) years of current experience working with payroll at a mid-to-large sized company.
  • Knowledge of State and Federal guidelines pertaining to payroll.
  • Experience working with ADP system, Access, Power Point and/or Publisher




  • Assist with the processing of payroll (time and attendance) activities.
  • Responsible for all system entries to include new hires, terminations, status changes, deduction orders (i.e. child support, garnishment, tax levy, etc.), work actions, awards, etc.
  • Prepare spreadsheets for payroll review process.
  • Process payroll adjustments, and audit bi-weekly payroll closing files
  • Complete verification of employment requests.
  • Attend to departmental visitors, handle PTO-related requests, and prepare compensation histories for employees as needed
  • Assist and support HR and Upper management to ensure that policy is applied consistently

  • Prepares reports by collecting, analyzing, and summarizing data and to show labor costs and employee productivity trends.


  • Stay abreast of and changes in applicable payroll laws
  • May assist with managing employee personnel records
  • May assist employees with health and wellness benefits program which includes health, dental, short and long term disability, and 401k plan, as well as assist coordinating company events.
  • Provide coverage in Executive office and Reception as needed
  • Perform additional related duties as assigned



  • While performing the duties of this job, the employee is regularly required to sit and use his/her fingers
  • The employee frequently is required to talk and/or hear
  • The employee is interchangeably required to sit, stand and walk
  • The employee must occasionally lift and/or move up to 10 pounds
  • Ability to communicate (read and write) effectively in a business environment
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus



  • Report safety hazards
  • Immediately report incidents involving injury, illness, or property damage
  • Wear protective PPE (Personal Protective Equipment) as instructed or necessary
  • Comply with all company safety policies, procedures, and rules
  • Refuse any unsafe task or operation
  • Participate in safety meetings and training
  • Be constantly aware of their personal safety and that of their coworkers



Reports directly to the Supervisor Payroll and indirectly to the HR Regional Manager. This position does not exercise supervision over any position.



  • Indoors office, controlled temperature environment.
  • The noise level in the work environment is usually moderate due to telephones and employees that approach the department.



  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
  • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

No phone calls, please. We are an Equal Opportunity / Affirmative Action / Veteran / Disability employer.
In order to be considered for this position you must apply online by clicking here ยป
Please note: Applications outside of the geographic region for position applied will not be considered, unless otherwise noted in job posting.

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