Posting Code:
JCHRASIT
Job Title:
Bilingual Hr Assistant
Division:
Jacintoport
Location:
Houston, TX
Department:
Human Resources
City:
Houston
State:
Texas
Zip Code:
77015



POSITION SUMMARY
:                         

This position involves providing support to the Human Resources Department.  Will also provide assistance to the manager of the department assigned to in carrying out general office functions that are routine in nature and are performed in accordance with general work instructions and established office practices, procedures and precedents.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

GEOGRAPHIC REGION:

Please note applications out of the geographic region for position applied will not be considered.

 

SUPERVISION RECEIVED AND EXERCISED:

Reports directly to the HR Assistant Manager (indirectly to the HR Manager and HR Director).  May provide assistance to other employees within the department in the performance of clerical duties.  Does not exercise supervision over any position.

 

QUALIFICATIONS & ABILITIES:

  • Bilingual (English/Spanish).  Thorough knowledge of business English and Spanish, including proper spelling and punctuation.
  • One (1) year minimum experience working with HR related matters, or as an HR Admin or HR Clerical Assistant in a fast-paced Human Resources office environment or any other combination of HR related positions is required.
  • Must have Intermediate skills in programs such as MS Word, Excel and Outlook. Experience in Power Point systems are a plus.
  • Ability to meet and deal effectively with the customers, executives and the general public. Well-developed interpersonal skills. 
  • Ability to handle multiple phone lines.
  • Strong time management skills.  Must be able to prioritize.
  • Strong organizational skills.
  • Thorough knowledge of offices practices, procedures and proper usage of office equipment.
  • Skill in composition and preparation of correspondence, reports, minutes and other written materials with accuracy and reasonable speed.
  • Ability to maintain confidentially.
  • Ability to perform and prioritize a variety of administrative assignments with minimal supervision.
  • Prior experience working with performance evaluations, investigations and or disciplinary matters is a plus.
  • Education pursuing or completed studies in Human Resources or PHR Certification is a plus

 

DUTIES AND RESPONSIBILITIES:

  • Provides administrative support for the Human Resources department to include assisting employees with inquires, applying of company policy, running reports, gathering and analyzing data.
  • Must be able to translate documents, policies, forms, to/from English and Spanish
  • Assist with payroll duties/deadlines
  • Maintain HR Database (employee records and wc)
  • Provide customer service to employees
  • Receives and screens all office visitors for department manager.
  • Arranges meetings and conferences for department manager as instructed.
  • Maintains heavy volume of filing, maintains and updates departmental filing system as needed.
  • Type letters and memoranda with guidance.  Proofreads documents for grammar edits, obtains necessary signatures and routes appropriately.
  • Prepares reports requested by the department manager, where information may be obtained from a variety of sources.
  • Answers all incoming telephone calls for the department and directs them as necessary.  Delivers messages as necessary.
  • Provides coverage for the Receptionist and Executive
  • Prepares courier packages and airway bills packages and documents for HR and Payroll.
  • Distribute correspondence within the Human Resources department
  • Assist candidates with the process of completing application as needed
  • Completes the post-offer screening for new hires
  • Assists with all preparation of new hire and termination files
  • Maintains WC databases by updating records management system.
  • Prepares and submits purchase requests for supplies needed by the department and places service calls as needed.  Follows up to assure that supplies ordered are received in a timely manner and issues are addressed in a timely manner.
  • Assists with coordination, preparation and attendance of company events
  • Assist with special projects as assigned
  • Perform additional duties as assigned.

 

PHYSICAL REQUIREMENTS:

  • Subject to physical is required along with other tests as applicable
  • Ability to communicate (read and write) effectively in a business environment.
  • Ability to follow procedures and instructions.
  • The employee is regularly required to use their hands and fingers
  • The employee frequently is required to talk and/or hear
  • The employee is continuously required to sit
  • The employee is occasionally required to stand and walk; climb or balance; stoop, kneel, crouch, or crawl.  
  • The employee must occasionally lift and/or move up to ten (10) pounds
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

 

 

WORKING CONDITIONS:

  • Indoors office, controlled temperature environment; occasionally outdoors exposed to heat, rain, cold.
  • The noise level in the work environment is usually busy due to open areas and telephones.

 

SAFETY REQUIREMENTS:

  • Report safety hazards
  • Immediately report incidents involving injury, illness, or property damage
  • Wear protective PPE (Personal Protective Equipment) as instructed or necessary
  • Comply with all company safety policies, procedures, and rules
  • Refuse any unsafe task or operation
  • Participate in safety meetings and training
  • Be constantly aware of their personal safety and that of their coworkers

 

DISCLAIMER:

  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
  • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change

No phone calls, please. We are an Equal Opportunity / Affirmative Action / Veteran / Disability employer.
In order to be considered for this position you must apply online by clicking here ยป
Please note: Applications outside of the geographic region for position applied will not be considered, unless otherwise noted in job posting.


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